> ## Documentation Index
> Fetch the complete documentation index at: https://docs.hallwayai.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Exporting Data
> Learn how to export your research reports and share findings with stakeholders
Hallway makes it easy to export your research findings for sharing with stakeholders, including in presentations, documents, or research repositories.
## Export Options
Currently, Hallway supports exporting your synthesis report in **Markdown format**. This format is:
* Compatible with most documentation tools
* Easy to convert to other formats (PDF, Word, HTML)
* Preservable for long-term archiving
* Version-control friendly
## Exporting Your Report
Go to your project and click the **Insights** tab.
You must have a generated synthesis to export. If you see the "Generate Research Insights" card, generate a synthesis first.
Click the **Export Report** button in the top-right of the Insights tab.
Your browser will download a Markdown file named after your project (e.g., `Customer_Research_Research_Report.md`).
The export button only appears when you have a generated synthesis. Process sessions and generate insights first.
## What's Included in the Export
The exported Markdown report contains your complete research package:
### Header
```markdown theme={null}
# [Project Name]
**Research Report**
Generated: [Date and time]
```
### Project Overview
* **Research Context**: Your original research description
* **Target Respondents**: Who you intended to interview (if specified)
* **Learning Objectives**: Numbered list of your objectives
### Interview Summary
A quick stats overview:
| Metric | Description |
| -------------- | ------------------------------------------------ |
| Total Sessions | All interview sessions started |
| Completed | Sessions that finished successfully |
| Processed | Sessions that have been transcribed and analyzed |
| Total Duration | Combined interview time in minutes |
### Respondent Demographics
If your project has respondent attributes enabled, the export includes a demographics section showing the distribution of respondents across each attribute category:
```markdown theme={null}
### Respondent Demographics
**Department:**
- Engineering: 12 (40%)
- Sales: 9 (30%)
- Marketing: 6 (20%)
- Product: 3 (10%)
**Role Level:**
- Individual Contributor: 18 (60%)
- Manager: 9 (30%)
- Director+: 3 (10%)
```
This helps stakeholders understand the composition of your research sample.
### Research Synthesis
The full synthesis content including:
* Executive summary text
* Session count and version info
### Key Findings
Each finding formatted with:
```markdown theme={null}
#### Finding 1
*Related Objective: [objective text]*
[Finding description]
**Evidence:**
- Evidence point 1
- Evidence point 2
```
### Emerging Themes
Each theme with supporting quotes:
```markdown theme={null}
#### [Theme Name]
[Theme description]
**Supporting Quotes:**
> "[Quote text]"
> — [Respondent name]
```
### Session Details
A table of all completed sessions with their attributes (if enabled):
| # | Respondent | Department | Role Level | Duration | Completed | Status |
| - | ---------- | ----------- | ---------- | -------- | ------------ | --------- |
| 1 | Jane Smith | Engineering | Manager | 8:32 | Dec 15, 2024 | completed |
| 2 | Anonymous | Sales | IC | 6:15 | Dec 16, 2024 | completed |
Attribute columns only appear if your project has respondent attributes enabled. The columns match the categories you've configured.
### Footer
```markdown theme={null}
---
*This report was generated by Hallway - Voice Research Platform*
```
## Converting Markdown
Markdown exports can be easily converted to other formats:
1. Open Google Docs
2. Go to File → Import
3. Upload the Markdown file
4. Google Docs will convert formatting automatically
Or paste the content directly—most formatting will be preserved.
1. Open Notion
2. Create a new page or navigate to an existing one
3. Type `/` and select "Import"
4. Choose "Markdown" and upload your file
5. Notion will import with formatting intact
1. Create a new Confluence page
2. Click the three dots menu (···)
3. Select "Import" → "Markdown"
4. Upload your file or paste content
Use a Markdown converter like:
* [Pandoc](https://pandoc.org) (command line)
* [Dillinger](https://dillinger.io) (web-based)
* VS Code with Markdown PDF extension
```bash theme={null}
# Example with Pandoc
pandoc report.md -o report.pdf
pandoc report.md -o report.docx
```
## Best Practices for Sharing
The export includes your research context, but consider adding a brief introduction explaining why this research was conducted and what decisions it will inform.
For executive audiences, consider creating a 1-page summary that extracts the 3-5 most important findings from the full report.
If sharing with research-savvy audiences, add notes about sample size, recruitment criteria, and interview approach.
Supporting quotes are powerful. When presenting findings, include 2-3 impactful quotes to bring the research to life.
If you export multiple times as research progresses, add version numbers or dates to filenames to track which is current.
## Export Timing
Consider exporting at these milestones:
| Milestone | Reason |
| ----------------------- | ------------------------------------------------------ |
| **5 interviews** | Preliminary findings for early stakeholder alignment |
| **10 interviews** | Mid-research check-in with solid patterns emerging |
| **Final** | Complete research package when data collection ends |
| **Before regenerating** | Preserve current version if you want historical record |
Export before regenerating if you want to keep a record of how insights evolved over time.
## Sharing Tips
### For Presentations
1. Export the Markdown report
2. Extract the **Summary** section for your opening slide
3. Create slides for 3-5 **Key Findings** with evidence
4. Include 2-3 powerful **Supporting Quotes**
5. End with themes and recommendations
### For Documentation
1. Import into your team's documentation tool (Notion, Confluence, etc.)
2. Add links to related documents or product specs
3. Tag with relevant project or initiative labels
4. Share link rather than attachment for single source of truth
### For Research Repositories
1. Export with consistent naming: `[Project]_Research_Report_[Date].md`
2. Store in your research archive (Drive, Dropbox, etc.)
3. Add to research index or catalog
4. Link from relevant product/feature documentation
## Data Privacy
Exported reports contain respondent information and quotes. Handle with appropriate care based on your organization's data policies.
Before sharing exports:
* Review respondent names—consider anonymizing if needed
* Check quotes for sensitive information
* Verify sharing permissions match data usage agreements
* Store in appropriate access-controlled locations
## Troubleshooting
**Export button not appearing?**
* Ensure you have a generated synthesis (not just completed sessions)
* Check that you're on the Insights tab
**File not downloading?**
* Check browser download settings
* Try a different browser
* Ensure pop-ups aren't blocked
**Formatting looks wrong after conversion?**
* Markdown renderers vary slightly
* Check that headings, lists, and quotes rendered correctly
* Manual adjustments may be needed for complex tables
## Next Steps
* [Understanding Insights](/docs/help/insights/understanding-insights) - Learn how insights are generated
* [Synthesis Reports](/docs/help/insights/synthesis-reports) - Deep dive into report components
* [Sharing Interviews](/docs/help/interviews/sharing-interviews) - Collect more data for richer exports