Report Overview
A synthesis report contains four main sections:Summary
Executive overview of key findings across all interviews.
Key Findings
Specific discoveries organized by learning objective.
Emerging Themes
Patterns with supporting quotes from respondents.
Metadata
Interview count, version, and last updated timestamp.
Report Metadata
The metadata card at the top of your synthesis provides context about the data:| Field | Description |
|---|---|
| Interviews | Number of processed sessions included in this synthesis |
| Updated | Date and time the synthesis was last generated |
| Version | Increments each time you regenerate the synthesis |
Only processed sessions are included. Completed but unprocessed sessions won’t appear in the synthesis.
Summary Section
The summary provides a high-level overview suitable for stakeholders who need quick insights without reading the full report.What the Summary Includes
- Key takeaways: The most important findings in 2-3 paragraphs
- Pattern highlights: Major themes that emerged across interviews
- Actionable insights: Recommendations based on the research
Using the Summary Effectively
The summary is formatted in Markdown and renders with proper headings, bullet points, and emphasis. It’s designed to:- Stand alone as an executive briefing
- Provide context before diving into detailed findings
- Be copy-pasted into presentations or documents
Key Findings
Key findings are specific discoveries tied to your learning objectives. Each finding represents a concrete insight that addresses what you set out to learn.Finding Structure
Each key finding contains:Understanding Related Objectives
When a finding maps to one of your learning objectives, you’ll see the objective displayed above the finding. This helps you track how well your research addressed each objective. Example:Related Objective: Understand what triggers users to seek a solution like ours Finding: Users typically start searching for solutions after experiencing repeated frustration with manual workarounds, often triggered by a specific incident that costs significant time or causes an error.
Evidence Points
Evidence points are supporting details extracted from interview transcripts. They’re not direct quotes but rather paraphrased observations that support the finding.- Strong Evidence
- Weak Evidence
- Specific, concrete observations
- References particular user behaviors
- Quantifies when possible
Emerging Themes
Themes represent patterns that appeared across multiple interviews. Unlike key findings (which map to specific objectives), themes emerge organically from the data.Theme Components
Each theme includes:| Component | Description |
|---|---|
| Name | Short, descriptive label (e.g., “Fear of Data Loss”) |
| Description | Explanation of what the theme represents |
| Quote Count | Number of supporting quotes |
| Supporting Quotes | Direct quotes from respondents |
Exploring Themes
Themes are collapsible. Click on any theme to expand it and see all supporting quotes:- Quote text: The exact words from the respondent
- Attribution: Which respondent said it (name or “Anonymous”)
Theme vs. Finding
| Themes | Findings |
|---|---|
| Emerge from the data | Tied to learning objectives |
| Pattern-focused | Insight-focused |
| Include direct quotes | Include paraphrased evidence |
| Describe “what’s happening” | Answer “what did we learn” |
Report Versioning
Each time you regenerate the synthesis, the version number increments:- Version 1: Initial synthesis generation
- Version 2: First regeneration (after new sessions or changes)
- Version 3+: Subsequent regenerations
Stale Reports
A synthesis becomes “stale” when the underlying data changes:When Reports Go Stale
- Sessions have been deleted since the last synthesis
- This is indicated by an amber warning banner
What Stale Means
The current synthesis may include insights from sessions that no longer exist. The findings might reference quotes or evidence from deleted data.Resolving Stale Reports
Click Regenerate to create a fresh synthesis based on current data. The new synthesis will only include insights from sessions that currently exist.Report Quality
The quality of your synthesis depends on several factors:Number of interviews
Number of interviews
More interviews generally produce richer, more reliable synthesis. With only 1-2 interviews, findings are preliminary. With 10+, patterns are more robust.
Interview quality
Interview quality
Longer, more in-depth interviews produce better insights. Short or surface-level conversations may not provide enough material for meaningful synthesis.
Learning objective clarity
Learning objective clarity
Clear, specific objectives lead to more actionable findings. Vague objectives produce vague findings.
Respondent diversity
Respondent diversity
Diverse respondents reveal different perspectives. If all respondents are similar, themes may be narrower.
Using Reports Effectively
For Your Team
- Share the summary for quick alignment
- Discuss key findings in research reviews
- Use themes to identify areas for deeper exploration
For Stakeholders
- Lead with the summary for executives
- Highlight 2-3 key findings most relevant to decisions
- Include supporting quotes for credibility
For Product Decisions
- Map findings to specific features or changes
- Prioritize based on theme frequency and intensity
- Validate findings with additional research when needed
Regenerating Reports
You should regenerate your synthesis when:- New Data
- Data Changes
- Quality Check
- New sessions have been processed
- You want insights to reflect all available data
- You’ve hit a milestone (5, 10, 15 interviews)
Next Steps
- Exporting Data - Share reports with stakeholders
- Understanding Insights - How the insights system works
- Creating Projects - Improve your learning objectives